Covington Fire Dept

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Openings >> Director of Finance & Operations
Director of Finance & Operations
Summary
Title:Director of Finance & Operations
ID:1101
Department:City Operations
Location:20 West Pike Street
Description
City of Covington
Job Description

Job Title: Director of Finance and Operations
Department: Administration
Reports To: City Manager
FLSA Status: Exempt
Civil Service: No
Union: No
Classification: 101
Salary Range: $96,869 - $154,991
Prepared By: Lisa Desmarais
Prepared Date: 1-20-2016
Revised Date:
Approved By: Commissioner’s O/R-96-16
Approved Date: April 5, 2016

SUMMARY

This position assists the City Manager with implementing the strategic activities necessary to accomplish
the City’s mission and goals. This position works to assure a work environment that recruits, retains and
supports quality staff.

Under direction of the City Manager, the Director of Finance and Operations serves as the Chief Financial
Officer and the Chief Operations Officer of the City. In this role, he or she plans, organizes, directs,
controls and evaluates the activities of the Finance Department and assists in developing and
implementing goals and objectives for the City and recommending and administering policies and
procedures focused on the continuous improvement of the City’s Operational Performance and its
customer service to constituents.

The Director of Finance and Operations supports the financial accounting processes of the City in
accordance with the Governmental Accounting Standards as promulgated by the Government Standards
Board (GASB). He or she provides fiscal accountability to the City directly through the coordination,
formulation, monitoring, and presentation of budgets for controlling funds to implement program
objectives of the City. He or she is also responsible for planning, organizing and directing activities that
provide timely, cost effective and efficient systems, programs and customer service with specific focus on
improving organizational efficiency.

ESSENTIAL DUTIES AND RESPONSIBILITIES

These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Plans, directs and reviews the work of the Finance Department.
• Assures adherence to generally accepted accounting principles.
• Tracks the City's economic growth and its impact on municipal finances, and makes long-range
  projections of City programs and their financing.
• Develops annual revenue estimates for the annual budget; assists the City Manager in developing
  the City Manager’s annual budget proposal for the City Commission.
• Reviews expenditures of departments to ensure compliance with budget.
• When capital improvements projects are planned, makes estimates of capital needs and arranges
  financing, including, when necessary, negotiating bond sales.
• Arranges for investment of idle funds.
• Assures financial compliance with collective bargaining agreements.
• Oversees the custody of City funds and other assets.
• Cooperates with the external auditors on the annual audit of City financial records, practices and
   procedures.
• Oversees the Assistant Finance Director and Senior Accounting Manager whose day-to-day duties
  include: payroll, billing and collections, accounts receivable and payable, managing cash flow,
  developing and implementing all accounting procedures, developing and overseeing procedures for
  internal controls in the departments where cash is accepted from the public, and handling the City's
  financial reporting to the state and federal government.
• Directs the management and funding of the City’s employee benefit programs as administered by
  Third Party Administrators.
• Reviews and authorizes all requisition requests and disbursements.
• Forecasts short-range and long-range cash requirements and obligations, as a basis for
  maintaining adequate funds.
• Serve as Secretary-Treasurer of the City Employees Pension Fund and the Policemen’s and
  Firemen’s Retirement Fund, maintaining records of all transactions and investments.
• Prepares and presents quarterly budget updates to the City Commission.
• Schedules, supervises and evaluates department employees.
• Keeps the City Manager informed of departmental performance and provides advice on all
  financial matters.
• Upgrades, implements and monitors City-wide systems and processes, policies, internal controls,
  standards, and procedures with an emphasis on developing additional capacity through the
  elimination of non-value-added activities in and across all departments
 City-wide systems and processes include (but are not limited to):
 Information Technology
 Risk Management
 Products and Services Procurement
 Vendor Contract and Compliance Monitoring
• Identifies best practices, both within and outside City government, and improves internal systems
  and processes with an eye toward high customer service quality and City budget realities
• Directs, plans, and implement policies, objectives, and activities to ensure continuing operations,
  to maximize returns on investments, and to increase productivity
• Coaches and mentors managers as they implement strategies to improve operations in their
  departments
• Analyzes Data and/or Information in order to identify the underlying principles, reasons, or facts
  of information by breaking down information or data into separate parts
• Establishes data quality standards and works with departments to ensure standards are met
• Trains and educates department managers on data collection tools and methods that enable
  performance tracking toward departmental and City-wide goals. Measuring performance provides
  the data needed to inform decisions so assumptions can be tested and opinions can be balanced
  with facts supported by data (i.e. data-driven decision making)
• Directs and participates in the selection of major computer systems that impact the work flow of
  various user departments
• Directs and participates in the selection of needed goods and services as efficiently and as
  inexpensively as possible, while assuring fair and equal opportunity to qualified vendors
• Assists City Departments in their procurement efforts, securing materials and services which
  meet necessary standards
• Identifies potential areas of vendor compliance vulnerability and risk; develops/implements
  corrective action plans for resolution of problematic issues, and provides general guidance on
  how to avoid or deal with similar situations in the future
• Identifies vendor sourcing and compliance process improvement opportunities; develops and
  helps implement new or revised processes; and develops and provides training to departments as
  necessary
• Develops and maintains information relating to the operating cost, utilization and condition of all
  City assets to inform continuous improvement and risk management processes
• Promotes a culture of high performance and continuous improvement that values learning and a
  commitment to quality

KNOWLEDGE, SKILLS AND ABILITIES:

• Extensive knowledge of generally accepted accounting principles and practices, investment
  principles and practices, computer operations as applied to an accounting environment, cost
  accounting and fund accounting.
• Extensive knowledge of local government operations, legal requirements, and financial records
  management.
• Familiar with issuance and administration of municipal bonds.
• Seasoned Project Management and Collaboration skills
• Seasoned Problem-solving skills
• Ability to prioritize simultaneous projects/issues/concerns & to take ownership of work
• Strong organizational, interpersonal, and consultative skills
• Seasoned experience in purchasing and vendor relationship management
• Proven capability to write proposals, prepare budgets, write and negotiate vendor contracts, read,
  interpret and apply required professional, technical and government regulations to all work
• A minimum of ten (10) years of broad-based, progressively responsible management experience,
  preferably with demonstrated success in the following areas:
 organizational management,
 budget/fiscal management,
 leadership of senior-level staff,
 organizational transformations including the implementation of operational improvement
    strategies and tactics in private and/or public sector organizations
 at least five (5) years of experience in technology services at a leadership level
• Ability to lead staff in continuous efforts to improve quality, productivity and effectiveness
• Ability to analyze organizational and administrative challenges and provide leadership in the
  implementation of an effective course of action to address said challenges
• Ability to effectively communicate key objectives necessary to achieve organizational goals
• Must be able to prepare and implement short and long range strategic plans, including
  considerations of budgetary, organizational and public impact
• Deep skills in applying quantitative and qualitative analytical methods
• Deep skills in statistical and budgetary analysis
• Demonstrated ability to present information in multiple forms including charts, graphs, narratives,
  and presentations to senior management and the public
• Commitment to excellence and a high stress tolerance
• Ability to maintain confidentiality
• Must be detail oriented and a self-starter

SUPERVISORY

Finance Department and Operations Department staff report to this position.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability
required. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.

EDUCATION and/or EXPERIENCE:

A minimum of a Bachelor’s degree in Business Management or related field, Master’s degree preferred in
Public Administration or Business Administration. Must have a high level of proficiency with Microsoft
Office programs and strong analytical, oral communication, and technical writing abilities, as well as
flexibility and proficiency with computer hardware and software.

CERTIFICATES, LICENSES, REGISTRATIONS:

Possess and Maintain a Valid Driver’s License

LANGUAGE SKILLS:

Ability to read, analyze and interpret common technical journals, financial reports, and legal documents
and write routine reports and correspondence. Effectively communicate and present information to all
levels of the organization.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, fractions and
decimals. Capacity to compute rate, ratio, and percentage, also able to create and interpret various types
of graphs

REASONING ABILITY:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Capability to apply
common sense understanding in order to carry out instructions furnished in written, oral or diagram form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee
frequently is required to stand; walk; sit and use hands to finger, handle or feel. The employee is
occasionally required to reach with hands and arms and stoop, kneel, crouch or crawl. The employee must
occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close
vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

While performing the duties of this job, the employee is typically in an office setting, but is occasionally
exposed to wet and/or humid conditions. The noise level in the work environment is usually moderate.

JOB TYPE/WORK HOURS

Full-time position. Days and hours of work are Monday through Friday, 8:00 am – 4:30 pm. Evening,
week-end or hours adjustments may be required as job duties demand.

ACKNOWLEDGEMENT

Please note that this job description is not designed to cover or contain a comprehensive listing of
activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities
and activities may change at any time with or without notice.

***The City of Covington, Kentucky is an EEO employer***
***Female and Minority Candidates are Encouraged to Apply***

 
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